IASHEP’S BOARD OF DIRECTORS REPONSIBILITIES, CONDUCT AND VOTING POLICIES

BOARD OF DIRECTORS RESPONSIBILITIES
The number of IASHEP Board of Directors will be limited to sixteen (16)
official members and one public member. IASHEP staff will be part of the
IASHEP Board of Directors and will not be counted as part of the total
number of Board of Directors allowed. Being able to serve on the
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board of Directors is a high honor and privilege, but one that
carries with it a serious responsibility to serve the interests of the
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) and its members.
It is the desire of the International Assoc. of Safety, Health &
Environmental Professionals (IASHEP) that all Board members should
conduct themselves and perform their duties in an exemplary fashion,
commensurate with the position of leadership that has been bestowed
upon them by the membership.
Board members must always abide by the legal duties of care, loyalty and
obedience pertaining to their role as Directors of the International Assoc.
of Safety, Health & Environmental Professionals (IASHEP). As fiduciaries
of International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) resources and guardians of its mission, each Board member has
basic responsibilities that derive from these legal duties:
• To support the mission and purpose of the International
Assoc. of Safety, Health & Environmental Professionals
(IASHEP), as reflected in its Articles of Incorporation, and to
abide by its Bylaws and policies;
• To be diligent in preparation for, attendance at, and participation in
Board meetings and related activities on behalf of the International
Assoc. of Safety, Health & Environmental Professionals (IASHEP)
• To ensure that the financial and business affairs of the International
Assoc. of Safety, Health & Environmental Professionals
(IASHEP)are, to the best of the Board member’s awareness, managed in
a responsible manner;
• To act always in good faith and in the best interests of the
International Assoc. of Safety, Health & Environmental
Professionals (IASHEP), above any personal interest; and
• To maintain the confidentiality of sensitive or proprietary
information obtained as a result of Board service.
Board members must also recognize that the International Assoc. of
Safety, Health & Environmental Professionals (IASHEP) Board acts only
as a collective entity. Success depends on the contributions of all Board
members and their ability to work well together. With the goal of
embedding these core principles into the culture of the Board, this Policy
establishes standards of conduct expected of each Board member.
IASHEP BOARD OF DIECTORS STANDARDS OF CONDUCT
1. INDIVIDUAL CONDUCT: To properly serve the International Assoc. of
Safety, Health & Environmental Professionals (IASHEP) and its members,
each Board member must at all times act with dignity and integrity, both
inside and outside of Board meetings, reflecting the International Assoc.
of Safety, Health & Environmental Professionals (IASHEP) high standards
for ethical behavior and professionalism.
A. Each Board member sets the tone for the International Assoc. of Safety,
Health & Environmental Professionals (IASHEP) members and volunteers by
acting as a leader and serving as an example of dedication, integrity and
professional conduct.
B Each International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member should take no action that could discredit the
reputation or credibility of the International Assoc. of Safety, Health &
Environmental Professionals (IASHEP).
2. FINANCIAL RESPONSIBILITY: Each Board member serves as a fiduciary of
the International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) resources and is accountable to the members for prudent
management of the International Assoc. of Safety, Health & Environmental
Professionals (IASHEP) financial and business affairs.
A. The International Assoc. of Safety, Health & Environmental Professionals
(IASHEP)Board member should read and understand the International Assoc.
of Safety, Health & Environmental Professionals (IASHEP)’s financial reports,
committee reports and other documents pertaining to the operations of the
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP).
B. The International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member should actively engage in decisions relating to the
allocation of resources and monitoring of financial performance.
3. CONFLICT OF INTEREST: Each International Assoc. of Safety, Health &
Environmental Professionals (IASHEP) Board member must act in good faith
and in the best interests of the International Assoc. of Safety, Health &
Environmental Professionals (IASHEP), above any personal interest or the
interests of any particular constituency. Each International Assoc. of Safety,
Health & Environmental Professionals (IASHEP) Board member is subject to,
and must be familiar with, and must follow the International Assoc. of Safety,
Health & Environmental Professionals (IASHEP Conflict of Interest Policy. It is
not a conflict of interest for the International Assoc. of Safety, Health &
Environmental Professionals (IASHEP) Board members to be advocates for
their areas of practice or geography. IASHEP Board of Directors members
should, however, be open to the views and needs of all areas of practice and
geography, and should act and vote based on the overall good of the Society,
without partisanship.
4. BOARD COMMITMENTS: Each International Assoc. of Safety, Health &
Environmental Professionals (IASHEP) Board member must devote the time
and resources reasonably necessary to fulfilling his/her commitments to the
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board activities.
A. The International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member should demonstrate due diligence in preparation for
and attendance at Board meetings and other activities on behalf of the
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP).
B. The International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member should, to the best of his/her ability, be informed
about the needs and opinions of the International Assoc. of Safety, Health &
Environmental Professionals (IASHEP membership, and should ask any
questions necessary to be fully informed about the issues being addressed by
the Board, before making decisions.
C. A International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member should give open and fair consideration to diverse
and opposing viewpoints.
D. An International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member should exercise independent judgment, and should
not hesitate to express dissenting opinions in an appropriate manner during
Board deliberations.
5. RELATIONS AMONG BOARD MEMBERS:
1. Each International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member must foster an environment of respect, cooperation
and collegiality. A Board member must not unduly disrupt the Board from
operating in an efficient and effective manner.
2. International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) A Board member should treat other Board members with courtesy and allow
other members of the Board to express their views.
3. International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) A Board member should respect the differing opinions of others.
Board members may disagree on issues, but disagreements should be
directed at the issue; personal ad hominem attacks are not acceptable.
4. International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) A Board member should never undermine, sabotage or falsely
impugn another Board member. This is not intended to preclude a Board
member, acting in good faith, from reporting a suspected violation of this
Policy under the compliance provisions described herein, or from separately
filing a disciplinary complaint with the IASHEP (or other appropriate
disciplinary body) regarding an alleged violation by another Board member of
the International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) (or other applicable) Code of Professional Conduct.
5. CONFIDENTIALITY: Transparency in governance and having input from the
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) membership are both important considerations for the Board.
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board members must, however, balance those considerations
against their legal and fiduciary obligations to maintain the confidentiality of
sensitive or proprietary information obtained as a result of International Assoc.
of Safety, Health & Environmental Professionals (IASHEP) Board service. In
addition, maintaining the confidentiality of the Board’s deliberations (especially
those held in executive session) is essential to having full and frank
discussions necessary for effective decision-making.
Therefore, all International Assoc. of Safety, Health & Environmental
Professionals (IASHEP) Board of Directors are subject to these Standards and
of this Code of Conduct and the exceptions noted below, a Board member may
solicit input from International Assoc. of Safety, Health & Environmental
Professionals (IASHEP) members on matters being considered by the
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board, and may informally share with IASHEP members the actions
taken and the issues considered by the Board in reaching its decisions.
However:
A. A Board member may not disclose any matters addressed in executive
session to anyone not entitled to participate therein.
B. A Board member may not disclose confidential or proprietary information
obtained as a result of Board service to anyone outside the Board or
authorized staff.
C. A International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member may not, in disclosing anything about the
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board’s deliberations, discuss or disclose the votes of the Board or
of individual Board members (including his/ her own) unless the Board has
made these votes public, or negatively characterize the positions of the Board
or the points of view taken by any members of the Board.
D. An International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member may not disclose anything about the International
Assoc. of Safety, Health & Environmental Professionals (IASHEP) Board
actions or deliberations if the Board has determined to defer announcement of
that action or to control the dissemination of that information.
6. PUBLIC STATEMENTS: A International Assoc. of Safety, Health &
Environmental Professionals (IASHEP) Board member may not act in an
official capacity or speak publicly on behalf of the International Assoc. of
Safety, Health & Environmental Professionals (IASHEP) unless empowered to
do so under the Bylaws or as specifically empowered by the Board.
A IASHEP Board member who, by virtue of Board assignments or duties, is
asked to or is expected to communicate about Board matters through an official
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP)communication channel or forum is authorized to speak for the
International Assoc. of Safety, Health & Environmental Professionals (IASHEP)
Board in that capacity and for that purpose.
Except where so empowered or authorized, a International Assoc. of Safety,
Health & Environmental Professionals (IASHEP) Board member speaking
publicly to the International Assoc. of Safety, Health & Environmental
Professionals (IASHEP) membership or in any other public forum must ensure
that his/her statements are clearly identified as personal opinions and that
he/she is not speaking on behalf of the International Assoc. of Safety, Health
& Environmental Professionals (IASHEP) in any official capacity or expressing
the views or positions of the International Assoc. of Safety, Health &
Environmental Professionals (IASHEP).
7. SUPPORT OF BOARD DECISIONS: A International Assoc. of Safety, Health &
Environmental Professionals (IASHEP) Board member must accept and publicly
support International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board decisions.
A International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member is encouraged to be an ambassador of the
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) and, subject to Standard 5 (Confidentiality) of this Code of Conduct,
to promote the activities and actions of the Board with the International Assoc.
of Safety, Health & Environmental Professionals (IASHEP) membership and
publicly. In doing so, a International Assoc. of Safety, Health & Environmental
Professionals (IASHEP) Board member must stay faithful to the intent of the
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board as expressed in its official statements, and should not
reinterpret or re-characterize the Board’s actions to reflect his/her own view.
While having the right and responsibility to exercise independent judgment and
to express dissenting opinions during International Assoc. of Safety, Health &
Environmental Professionals (IASHEP) Board deliberations, a International
Assoc. of Safety, Health & Environmental Professionals (IASHEP) Board
member also has the obligation outside the Boardroom to respect and support
decisions of the majority, even when the International Assoc. of Safety, Health
& Environmental Professionals (IASHEP) Board member dissented from the
majority view.
A International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member who does not support a Board decision may express
his/her opposition within the Board in an appropriate manner.
A International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member must not take actions publicly or with respect to the
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) membership that have the purpose of undermining the decisions or
actions of the Board.
A International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member who intends to publicly oppose a International
Assoc. of Safety, Health & Environmental Professionals (IASHEP) Board
action should resign his/her position on the Board before doing so.
8. RELATIONS WITH STAFF: The International Assoc. of Safety, Health &
Environmental Professionals (IASHEP) Board member must appreciate the
strategic role of the Board and respect the Executive Director’s / CEO and
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) the International Assoc. of Safety, Health & Environmental
Professionals (IASHEP) staff’s responsibility to manage the International
Assoc. of Safety, Health & Environmental Professionals (IASHEP) day-to-day
activities.
A International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board Member should refrain from intruding on administrative issues
that are the responsibility of management, except to monitor results and
prohibit actions that conflict with Board policy.
A International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member should treat employees of the organization
courteously and professionally, recognizing that the International Assoc. of
Safety, Health & Environmental Professionals (IASHEP) has an obligation to
provide its employees a workplace free from discrimination and harassment.
COMPLIANCE WITH THIS POLICY
1. International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board members are expected to use good faith efforts to comply with this
Policy. A Board member who is unsure about the interpretation of a particular Standard
of Conduct should consult with the Executive Director / CEO of the International
Assoc. of Safety, Health & Environmental Professionals (IASHEP)or a member
of the Leadership Team. If an International Assoc. of Safety, Health &
Environmental Professionals (IASHEP) Board member is unable to carry out the
material responsibilities of his/her position or to conduct him/herself in a manner
consistent with the Policy, the International Assoc. of Safety, Health &
Environmental Professionals (IASHEP) Board member should consider voluntarily
resigning his/her position on the Board
2. Board member or members who wish to bring a complaint under this Policy must do
so in writing, addressed to the Executive Director / CEO of the International Assoc. of
Safety, Health & Environmental Professionals (IASHEP)or a member of the
Leadership Team. The Leadership Team (excluding any member who is personally
involved in the complaint) will then, with the advice of the General Counsel and any
investigatory panel it may appoint, determine a course of action for handling the
complaint, including:
a. Determine that the complaint does not warrant further action. If a International
Assoc. of Safety, Health & Environmental Professionals (IASHEP) Board
member who reported the complaint is not satisfied with that decision, he/she may
submit the written complaint to the Board for further consideration.
b. The Executive Director / CEO of International Assoc. of Safety, Health &
Environmental Professionals (IASHEP) will Mediate between the International
Assoc. of Safety, Health & Environmental Professionals (IASHEP) Board
member(s) who reported the complaint and the alleged violator(s), with an outcome
agreeable to all parties.
c. Refer the complaint to a discipline committee in accordance with Article XIII of the
Bylaws.
3. Any complaint made under this Policy, any and all proceedings of the Leadership
Team, the Board, investigatory panel, discipline committee or appellate tribunal involved
in investigating and resolving it, and any outcome of such proceedings – other than a
public reprimand, suspension, expulsion or other outcome that necessarily involves
disclosure – shall be considered confidential.
4. Notwithstanding paragraph 3 above, if the Leadership Team and/or any party or
persons involved with or aware of the matter determine that the alleged conduct is
additionally a potential violation of the International Assoc. of Safety, Health &
Environmental Professionals (IASHEP) Code of Professional Conduct (or other
applicable professional code), they may refer the matter to the International Assoc. of
Safety, Health & Environmental Professionals (IASHEP) (or other appropriate
disciplinary body)
5. If a International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) discipline committee determines that a International Assoc. of Safety,
Health & Environmental Professionals (IASHEP) Board member has violated this
Policy, corrective measures may be required of the offending Board member and/or
discipline may be imposed Corrective measures or discipline should be appropriate to
the facts and circumstances of the violation and, subject to the Bylaws and applicable
law, may include the following:
a. Admonishment or reprimand, whether privately by the Board or publicly by
the International Assoc. of Safety, Health & Environmental
Professionals (IASHEP).
b. Requirement for remedial action to be taken.
c. Removal from certain International Assoc. of Safety, Health &
Environmental Professionals (IASHEP) Board-related assignments
and/or loss of certain Board duties or privileges.
d. Actions initiated to seek removal from the International Assoc. of Safety,
Health & Environmental Professionals (IASHEP) Board or as an officer.
6. If the offending Board member does not cooperate with the decision of the Discipline
committee and/or the appellate tribunal, the International Assoc. of Safety,
Health & Environmental Professionals (IASHEP) Board may take such further
action as it deems appropriate. Repeated or willful violations of this Policy, or a
International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Board member’s disregard for or refusal to comply with remedial actions
specified by the discipline committee or the International Assoc. of Safety, Health
& Environmental Professionals (IASHEP) Board, may be regarded as a violation
of the International Assoc. of Safety, Health & Environmental Professionals
(IASHEP) Code of Professional Conduct or comparable provisions of other
applicable codes of professional conduct.
MEMBERSHIP
Section 1. Qualification. Each member of the Association, except the Public Member,
shall be a IASHEP Certificant in good standing.
Section 2. Term. The term of membership of members of the Association, except the
Public Member, shall be annually renewed. In addition, a member who serves on the
Board of Directors will serve for three years of his/her term and shall continue service for
one additional year in an ex-officio, voting capacity.
Memberships shall expire on the last day of the calendar year (December 31st), except
if the last day of the calendar year the total number of members would fall below seven,
then those memberships, which would expire at the end of the year shall not expire until
a sufficient number of members is duly qualified and elected to restore the total
membership to at least seven. Section
Section 3. Public Member. The Board of Directors shall elect a Public Member to bring
viewpoints from the public to the deliberations of the Board of Directors. The Public
Member shall be elected for an initial term of two years and may serve a total of two
terms. The Public Member shall have voting rights and may serve on committees but
may not hold office.
Section 4. Number of Members. The number of members of the Association shall be
of at least seven with an unlimited number of members inclusive of the Public Member,
and consist of a diverse representation of the certification population as recommended
by the Nominations Committee and approved by the Board of Directors.
The Board of Directors has the discretion to expand the number of members of the
association to temporarily include representatives holding a newly acquired or
developed certification for one year or until the desired representation is achieved within
the fifteen-member maximum.
Section 5. Election of Committee Members; Vacancies. The Board of Directors shall
elect annually qualified persons to become members of the associations committee
members to replace members whose terms have expired. When a membership in the
Association becomes vacant other than by expiration of a term, the Board of Directors
may elect a qualified person to fill the unexpired term. If such unexpired term is less
than eighteen months, the member will be eligible for subsequent election to a full fouryear term of membership.
Section 6. Removal/Termination. The Board of Directors may terminate the
membership of a member of the Association for cause. “Cause” for purposes of this
provision shall be the determination by the Board of Directors, by majority vote, that said
member has not abided by these Bylaws or the governing policies of the Board of
Directors then in effect. Termination of membership shall require an affirmative vote of
at least two-thirds of the remaining voting members of the Board of Directors, and may
only take place after a hearing of which the member has been given at least seven days
written notice and at which a quorum of the Board is present. Such hearing may be held
in conjunction with a regular or special meeting of the Board. Minutes of the hearing
shall be a matter of record
ARTICLE II: MEMBERS
SECTION 2.1 CATEGORIES OF VOTING MEMBERS. (IASHEP) shall have one (1)
category of Voting Members. The eligibility process applicable to Voting Members shall
be determined by the IASHEP Executive Director and the Board of Director members.
IASHEP shall maintain a policy or policies setting the specific rights, requirements, and
other prerequisites applicable to the various membership categories, which may be
amended from time to time by the Executive Director with consent of the IASHEP Board
of Directors.
SECTION 2.2 IASHEP VOTING MEMBERS
A Voting Member of IASHEP) shall be:
A. Any IASHEP Certified Safety, Health and Environmental Professionals
who currently spends greater than 50% of his or her employment in the
field of Environmental Health and Safety.
B. Any IASHEP Certified Safety, Health & Environmental Professional who
has retired from employment that involved greater than 50% of his or her
time in the field of Environmental Health and Safety.
C. Any IASHEP Certified Safety, Health & Environmental Professionals who
is a full-time student officially matriculated in an undergraduate or graduate
program in environmental health, occupational health and safety or a
related discipline.
ARTICLE III: MEETINGS OF MEMBERS
SECTION 3.1 MEETINGS
Meetings of the IASHEP Board of Director members may be held at such time and place
as may be determined by the Executive Director of the International Assoc. of
Environmental, Health and Safety Professionals (IASHEP) for the purpose of transacting
any and all business that may be brought before the Meeting.
Section 3.1 The order of business at the annual general business meeting of the
Association will normally be:
1. Call to Order
2. Approval of minutes of last meeting
3. Executive Director’s report
4. Secretary’s report
5. Treasurer’s report
6. Financial audit report
7. Review strategic plan (Executive Director)
8. Committee reports (If applicable)
9. Unfinished business
10. New Business
11. Announcements/miscellaneous/other matters
12. Adjournment
SECTION 3.2 SPECIAL MEETINGS
Section 3.2.1 Special meetings shall be called by the Executive Director as necessary
or at the recommendation of the Board of Directors. Special meetings of the members
may be called at any time by the Executive Director and shall be called on written
request to the Executive Director and the Board of Executive Directors by not less than
five percent (5%) of the Voting Members.
SECTION 3.3 NOTICE OF MEETINGS
All Voting Members of International Assoc. of Environmental, Health and Safety
Professionals (IASHEP) shall be given notice of the time and place of Meetings at least
thirty (30) days prior to the Meeting.
SECTION 3.4 ANNUAL MEETING
The Executive Director of the International Assoc. of Environmental, Health and Safety
Professionals (IASHEP) shall conduct an annual meeting. The date, time, and place of
the meeting shall be determined by the Executive Director and the Board of Executive
Directors Members.
SECTION 3.5 QUORUM
A quorum of the membership shall be one percent (1%) of all International Association
of Environmental, Health and Safety Professionals (IASHEP) Voting Members. Proxies
may not be used in determining a quorum.
SECTION 3.6 VOTING
Each International Assoc. of Environmental, Health and Safety Professionals (IASHEP)
Voting Member shall be entitled to one (1) vote on each matter submitted to a vote of
the Members. Voting may be conducted in person, by mail ballot, or by electronic
means, at the discretion of the Executive Director, in accordance with prevailing state
law. Proxy voting may be allowed at a regular or properly called special meeting in
accordance with procedures established by the Board.
NOMINATING and ELECTION PROCESS
Procedure: Any member who meets the IASHEP qualifications as stated in the IASHEP
By-Laws may request that a nomination package be emailed to them at any time during
the nomination period. The request should be sent by email to the Executive Director of
the International Association of Safety, Health & Environmental Professionals (IASHEP).
The nomination package will be emailed to the member within three business days. The
nomination package will include:
• Bylaws.
• Articles of Incorporation.
• Code of Ethics.
• Board Member Expectations.
• This election manual.
• A nomination certificates.
IASHEP Annual Report from most recent year. Introduction This document lays out
policies and procedures governing the IASHEP election for directors. It was the intent of
the founding directors that elections be conducted fairly, efficiently, and with dignity and
decorum.
These policies and procedures are designed to meet those goals. If any part of this
document is in conflict with the Bylaws, the Bylaws supersede it.
Board of Directors: The Board of Directors has the power to interpret this document.
Election Process Overview
1. Board candidates are nominated.
2. Nomination Committee reviews candidates and recommends final election slate.
3. Membership votes.
4. Election results announced.
5. Board members take office.
Qualifications of Directors: The qualifications to serve as a Director of the Board are
specified in the Bylaws, and are as follows:
1. The Director must be an IASHEP member in good standing.
2. The Director must have been an IASHEP member in at least three (3) consecutive
membership years prior.
3. The Director must adhere to the Board of Directors’ Code of Ethics.
4. Directors must have read the Bylaws of the IASHEP and agree to be bound by its
terms.
Responsibilities of Directors: As the governing body of the IASHEP, the Board of
Directors has a great deal of responsibility. Beyond the commitment to be prepared for
and attend meetings, and be engaged in the work of the organization, Directors
understand that:
1. They must focus on the mission of the IASHEP and strive to keep it relevant and
meaningful.
2. They must participate in critical fundraising activities on behalf of the organization.
3. They provide financial oversight, and ultimately have fiduciary responsibility over the
organization.
4. They must ensure legal and ethical integrity and maintain accountability.
5. They must ensure effective organizational planning, thinking strategically for the longterm success of the organization
6. They strive to enhance the IASHEP’s public standing and be advocates of the
organization within the community.
7. They ensure the IASHEP has adequate resources to fulfill its mission.
8. They determine, monitor, and strengthen the organization’s programs and services.
9. They oversee, evaluate, and direct the Executive Director.
Annual Election Schedule: The following is the rough schedule for the 2021 election
cycle. If any of these dates should fall on a weekend or holiday, or if the Board of
Directors needs to schedule around an industry event, the next most appropriate date
will be selected.
1. November 28, 2020: Begin call for nominations. Voting membership “last chance”
drive begins.
2. December 21 (of voting year): End call for nominations; all nominations must be
received by this date. All voting eligible members of record as of this date may vote.
Voting membership “last chance” drive ends.
3.. December 21-30 (of voting year): All submitted candidates are reviewed by the
Executive Director to confirm they meet the requirements.
4. January 2(of voting year): The Nomination Committee begins review process of
candidates to recommend final slate.
5. January 30 (of voting year): Final recommended slate provided to the Board by the
Nomination committee for ratification.
6. January 31(of voting year): Board approves final slate of candidates to present to
membership for voting.
7. February (of voting year): Election announced. Voting open.
8. February 1-22 (of voting year): Voting period.
9. February 22: End of voting; e-ballots are counted.
10. February 23(of voting year): Board meets and certifies election results. The Board
will meet by teleconferencing.
11. February 27(of voting year): Election results are announced and Board orientation of
new members begins.
12. April 1(of voting year): Newly elected Directors take their seats.
13. Nomination Procedures Members: Any member who meets the qualifications above
may nominate themselves for election to the Board of Directors by following the
procedure below. Sitting Directors Any director whose seat is coming up for election
may nominate themselves for reelection by following the procedure below.
Directors in elected seats currently serving on the Board whose seats are not coming up
for election may not nominate themselves for election to a different seat. Any member
who meets the qualifications above may request that a nomination package be emailed
to them at any time during the nomination period. The request should be sent by email
to the Executive Director of the IASHEP.
The package will be emailed within three business days.
The nomination package will include:
• Bylaws.
• Articles of Incorporation.
• Code of Ethics.
• Board Member Expectations.
• This election manual.
• A nomination certificate.
• IASHEP Annual Report from most recent year. Candidates should print, sign, and fax
or email back the nomination certificate on or before the nomination deadline, 21
December of the year for nominations.
All nominees are required to certify:
1. That they meet the qualifications to serve as a Director.
2. That they have read the Bylaws of the IASHEP and agree to be bound by its terms.
3. That they acknowledge the responsibilities and expectations of a Director.
4. That they have read the IASHEP Election Policies and Procedures Manual. Note that
all governing documents and past annual reports are available from the IASHEP
website: http://www.IASHEP.org/about/. Candidates’ Statements Each candidate will
have the opportunity of publishing a statement that will be posted to the IASHEP web
site and emailed to members as part of the election materials. This statement may be no
more than 400 words long. Any statements longer than 400 words will be returned to the
candidate and the candidate will be asked to provide a shorter one. If no statement of
400 words or less is provided before the close of nominations, the election materials will
state that no statement was provided.
Candidates are advised to maintain a professional tone focus to their statements on
their personal philosophy, priorities and goals for the organization (e.g., 3/4 of
statement). It is acceptable for candidates to provide some background on themselves
(e.g., 1/4 of statement). Candidates must send their statements to the Executive
Director via email to jpodojil@IASHEP.org on or before the close of nominations,
December 21, 2021.
No candidate’s statement will be edited for any reason. However, the Executive Director
reserves the right to require edits or revisions if it is deemed that a candidate’s
statement contains inaccuracies, false statements, or inappropriate language or content.
Credit for IASHEP Volunteerisms/Contributions
Candidates who have volunteered for and/or contributed to the work of the IASHEP in
an official capacity can include their efforts below their statement. The Executive
Director is available to assist candidates to ensure that all such credits are accurate and
appropriately attributed. Nomination Deadline Candidates must return their signed
nomination certificate via fax or email and candidate statement via email by 23:59 PST
on 21 December of the election year.
Withdrawal Candidates who wish to withdraw from the election before the election
materials are emailed to members should notify the Executive Director of the IASHEP.
Candidate Confirmation Nominations that are confirmed and verified by the Executive
Director are eligible to become candidates. Candidates are selected for the final slate by
an independent Nomination Committee. The Nomination Committee is comprised of
former IASHEP Board Chairs and is selected by the current IASHEP Governance
Committee. The Nomination Committee, convened on an ad hoc basis, will review the
candidate statements, conduct interviews as needed, and will put forward a final slate of
candidates. This final slate of candidates shall be comprised of no more than twice the
number of candidates than there are board seats available (e.g. if there are 2 seats
open for election, the final slate shall be no more than 4 individuals).
The Nomination Committee shall recommend the final slate of candidates, and that slate
must be ratified by the IASHEP Board of Directors. Elections Inspector of Elections The
Executive Director is the appointed inspector of elections. The inspector is responsible
for tabulating the ballots after the election closes. Prior to the commencement of voting
on 1 February of the election year, election materials will be sent to all IASHEP
members who are eligible to vote as of 21 December of the election year. The materials
will include the candidates’ statements and a web link to a unique online voting ballot.
The ballot will indicate the number of open seats, the number of ballots required to
constitute a quorum (10% of the voting-eligible members of record), and will list the
names of candidates in alphabetical order, with equal prominence given to each.
Voting Procedure IASHEP directors are elected by “approval voting”, in which members
are entitled to vote for as many or as few candidates as they like, including all or none,
regardless of the number of seats open for election. The candidates receiving the most
votes will be elected. Each member should mark his or her online ballot and submit it
prior to the voting deadline, 22 February of the voting year. The online ballot will prevent
members from repeat voting. Election Verification After voting closes at 23:59 PST on
22 February of the voting year, the inspector of elections will count the submitted ballots
and determine if a quorum has voted. If less than a quorum has voted, the inspector of
elections will inform the Board of Directors that the election is void. If a quorum has
voted, the inspector will tally the votes and determine the winning candidates according
to the rules specified above. Void Election In the event a void election, the Directors’
seats to be filled shall be declared vacant and a majority of the IASHEP Board of
Directors will select the Directors to fill such vacancies in accordance with the IASHEP
Bylaws.
Election Results The results of the election will be announced to the membership on or
after 27 February of the voting year after the Board has a chance to either certify the
election results, void the election results, or choose to appoint new Directors as
described above. Withdrawal or Disqualification Withdrawal Procedure Candidates who
want to withdraw from the election after the election materials have been emailed to
members should notify the Executive Director. In the event the candidate wishes to
withdraw after the election has commenced, contact the Executive Director immediately.
Disqualification Candidates may be disqualified for their participation in the board
election in the event that any information provided during the nomination process is
determined, by the IASHEP Board, to be inaccurate or fraudulent. Also, if a candidate
blatantly violates the IASHEP’s Code of Ethics, Values and/or Inclusivity Policy in their
statements and/or actions, this could be grounds for disqualification from the election
process.
Effect of Withdrawal or Disqualification If any candidate withdraws or is disqualified from
the election before the ballots have been counted, votes for the candidate will not be
counted. If a winning candidate withdraws or is disqualified after the ballots have been
counted and before he or she has taken his or her seat, the non-winning candidate
receiving the next highest number of votes will be elected. If no non-winning candidate
is available, the seat will be declared vacant by the Board. Board Term Elected
Directors serve a three (3) year term on the Board. Directors who were selected in 2019
selection will serve through the 2021 election.
Nominating Committee A. Purpose and Election Cycles
1. The purpose of the Nominating Committee is to assure proper conduct of the
nominating and election process for IASHEP Directors or Chairpersons of IASHEP
various committees. Its duties and responsibilities are defined in the IASHEP Bylaws.
Some of those are repeated and expanded upon here with specific policies for
implementation.
2. Election cycles
a. As of April 9, 2019, the IASHEP Board of Directors consists of Sixteen (16) Certified
Environmental, Health & Safety Professionals (CEHSP) Directors who shall each serve
terms of three (3) years. As new Directors are added to the Board pursuant to Bylaws,
those positions shall be added to the election schedule as appropriate to maintain the
requirement in the Bylaws that “the Directors shall serve staggered three (3) year terms
starting after January 1, 2023.
B. Committee Members: In addition to the requirements for the Committee Chair and
Members specified in the IASHEP Bylaws, these individuals must also:
a. Possess an understanding of the role, responsibilities and leadership requirements of
the Board of Directors and of individual Directors;
b. Understand the democratic process of identifying and electing leadership and be
familiar with the policies and procedures of IASHEP;
c. Understand the mission and purpose of IASHEP, its certification programs, and the
public served by the IASHEP credentials;
d. Possess a broad understanding of the stakeholder groups represented by the
IASHEP credentials in the industry;
e. Act in a manner that is fair, unbiased, and free of improper influence at every stage of
the process;
f. Maintain the confidentiality of all information received, including information regarding
nominees’ certification status; and
g. Follow IASHEP’s written policies and procedures for soliciting nominations and
conducting elections.
C. The IASHEP Executive Officer (EO) shall provide whatever information and/or
training is needed by members of the Committee to prepare them for their duties and
responsibilities.
D. Solicitation of Nominees
1. The Committee Chair shall set the timeline for the Committee’s work, based upon
these target dates:
a. Call for Candidates should be announced in the first quarter of the calendar year.
b. The election should be conducted in the first three weeks of November each year.
c. Results of elections should be announced by October 15 of each year.
d. Newly elected IASHEP Directors assume office on April 1 of each year.
2. At the appropriate time, the Committee shall issue a Call for Candidates, which will
require submission of a statement including, at a minimum, the following information.
The Committee may issue a form or checklist to solicit this information in an organized
format:
a. Names and contact information for both nominator and nominee
b. Areas of nominee’s expertise
c. A biography or résumé detailing the nominee’s experience, education, employment
history, and other relevant background information
d. Demographic information for the nominee, including employment setting, region
represented, segments of the industry represented (environmental, health/safety,
security, transportation, government, etc.)
e. A description of the nominee’s leadership and volunteer experience
f. A description of the nominee’s expertise in any specific areas the Board may deem
necessary and desirable
g. The Board from time to time may need to fill position(s) with Director(s) possessing
specific skills or expertise, for example, in the event a new credential or program is
being developed and no resident experience exists.
3. In addition, each nominee must submit the following information to assist the
Nominating Committee in evaluating eligibility. The EO will verify items marked (*):
a. The expiration date of his/her IASHEP certificate*;
b. A statement declaring good-standing status*, or a pledge to bring the certification
status up to good standing before the establishment of the slate;
c. A statement that no sanctions have been imposed and no investigation is pending on
his/her credential; and
d. Any additional remarks he or she wishes to make (up to 100 words) concerning the
purpose of the candidacy, issues to be addressed during the term of service, and
relevant previous accomplishments.
e. Acknowledge and agree to a background check if selected as a candidate.
4. The final submission must be signed by the nominee, attesting to the accuracy of the
information provided and verifying his or her willingness to participate in the nominating
and election process.
5.. Selection of Candidates
1. To allow for a true election, the Committee shall endeavor to nominate more
candidates than there are positions to fill. However, in the event that only one qualified
candidate emerges for any position(s), IASHEP Certificants will be assured that the
Nominating Committee has vetted the individual(s) and they are indeed qualified.
2. Review of candidate information
a. Each nomination shall be evaluated against the criteria for service on the Board as
enumerated in “Board Composition and Responsibilities” and any special needs that
have been identified for Board diversity or specialized expertise.
b. The Committee shall solicit pertinent information about each nominee from the EO.
c. After the first round of review, the Committee shall notify nominees to let them know
whether they have met the qualifications, and to provide them an opportunity to
supplement their submissions.
d. All nominees shall be granted the same amount of time to remedy qualification
problems (such as certification status) and submit any supplemental information.
3. Establish a slate of candidates
a. Once the deadline for supplemental information has passed, the Committee shall
perform a final evaluation of the nominations.
b. The IASHEP Chief Executive Officer (CEO) shall submit the nominations to a thirdparty background check.
c. The Committee shall approve nominations by majority vote.
d. The Committee shall notify all nominees of its determinations.
e. The final slate shall be submitted to the Board for final approval.
IASHEP Official Ballot
1. Candidates shall be listed on the ballot alphabetically for the positions for which they
are running.
2. Biographical information shall be included on the ballot, as provided and verified by
the nominees under §C.3, above.
3. The Committee may remove any candidate from the ballot previously approved to be
on the ballot at its discretion, provided that the Committee first notifies the Board of its
intention to do so and the reasons for removing the candidate.
IASHEP Election
1. Elections shall be conducted by electronic voting.
2. The IASHEP Chief Executive Officer (CEO) shall contract with an electronic voting
vendor and monitor performance under the contract for a fair and valid election.
3. The IASHEP Chief Executive Officer (CEO) shall publish a notice to all eligible voters
of the availability of the voting process, specifying the opening and closing dates.
4. The constituency shall be allowed a window of at least three (3) weeks during which
to submit their votes.
5. The candidate(s) receiving the most votes—a plurality—shall be elected to the
position(s) open for election.
6. The IASHEP Chief Executive Officer (CEO) shall obtain results from the vendor and
report them to the Committee within one week after the close of voting. The report shall
include the following: a. The total number of ballots cast; b. The total number of invalid
votes cast (if any); and c. A list of all candidates and the number of valid votes received
by each.
7. In the event of a tie vote, a run-off election shall be held for that position.
8. The IASHEP Chief Executive Officer (CEO) shall require the vendor to maintain all
voting records for as long as necessary to comply with the appeal provisions of §G.1.
below.
9. The Committee shall review the number of votes received per candidate for each
open position, and the Chair shall certify the results in each category.
10. The Committee Chair shall communicate the results to the Chairman of the Board of
Directors.
11. The Chairman of the Board shall send letters of congratulations to those elected and
thankyou letters to those not elected.
12. A general announcement of the results shall be published to the constituency via
newsletter, email communication, and/or website announcement.
Appeal of Election Results
1. Any candidate who wishes to challenge the vote count may appeal the results of the
election by notifying the Chair of the Nominating Committee in writing, c/o the IASHEP
Chief Executive Officer (CEO), within thirty (30) days after the official count of the ballots
is announced.
2. The Committee Chair shall confer with the IASHEP Chief Executive Officer (CEO)
and a representative of the voting service to determine whether there were any
problems with the voting process or with the reported results.
3. If no irregularity is found, the results shall stand as reported.
4. If an irregularity is found which might change the outcome of an election, a special
revote shall be held for the affected position(s) only.
a. Procedures will be carefully monitored to prevent a recurrence of errors. b. Results of
the revote shall be considered final.
Candidate Roster Retention
1. In the event that a board member is unable to complete an elected the (3) year term,
the IASHEP Bylaws requires the Nominations Committee to provide recommendations
to the Board of Directors for a replacement. In the interest of fairness time, a record of
the following information should be retained by the Nominations Committee so
recommendations may be offered in the order listed.
a. List of unelected candidates from the most recent election.
b. Vetted candidates from the previous nomination cycle.
c. List of all applicants from the previous nomination cycle.
ARTICLE IV: EXECUTIVE DIRECTOR AND BOARD OF DIRECTORS MEMBERS
SECTION 4.1 GENERAL AUTHORITY AND DUTIES
The Executive Director and Board of Directors members shall supervise and control the
business, property and affairs of IASHEP subject to the limitations contained in the
Bylaws and the Articles of Incorporation.
The Executive Director and the Board of Directors shall be vested with the powers
possessed by IASHEP itself, including the powers to determine the policies of IASHEP
and prosecute its purposes; to appoint and remunerate agents and employees; to
disperse the funds of IASHEP; and to adopt such rules and regulations for the conduct
of its business, responsibility and authority as shall be deemed advisable, insofar as
such rules and regulations are not contradictory to the Articles of Incorporation or these
Bylaws (in their present form or as they may be amended) or to any applicable law.
A primary responsibility of the Executive Director and Board of Directors Members shall
be to ensure the integrity and independence of the processes used in the development
of its products and services. The Executive Director and Board of Directors members
should formally review the organization’s policies and procedures for conflicts of interest
on an annual basis to ensure that there has been full compliance with these policies and
procedures.
SECTION 4.2 COMPOSITION
The Executive Director and the Board of Directors shall consist of the IASHEP
Authorized Learning Partners and at least (4) Voting Members from IASHEP or other
sources such as the government or the public. The Executive Director shall be an exofficio member of the Board with the deciding vote in case of a tie.
SECTION 4.3 ELIGIBILITY
The Executive Director and Board of Directors members must be Voting Members of
IASHEP. Candidates for position or Board of Directors position must meet conflict of
interest criteria established by the Board prior to being nominated.
SECTION 4.4 – OBJECTIVES
IASHEP’s mission shall be accomplished through the following objectives:
4.4.1. To give organized and effective guidance in the development of the highest
possible principles and standards of environmental health and safety.
4.4.2 To support IASHEP members and IASHEP charities so that they may achieve
their professional and academic objectives.
4.4.3. To gather and disseminate accurate and timely information to IASHEP members.
4.4.4. To afford opportunities for professional interaction among members, and other
professional organizations and educational institutions.
4.4.5. To provide environmental health and safety expertise to governmental and
administrative officials and to give the membership and educational institutions of our
members opportunities for effective interaction with these groups.
SECTION 4.5 RESIGNATION
Any Executive Director or Board of Directors member may resign at any time by giving
written notice to the Members. Such resignation shall take effect at the time specified
therein, or if no time is specified, at the time of acceptance thereof by the membership.
SECTION 4.6 VACANCIES
In case of resignation of the Executive Director or an Board of Directors if for any reason
including ineligibility or removal, an if the Executive Director is unable to complete his or
her term, the Board of Directors shall appoint an individual to complete the unexpired
term. However, if the Board of Directors chooses not to appoint an individual to
complete the unexpired term, the Board may order a special election to be held in
accordance with Article IV, Section 4.5, to complete the unexpired term.
SECTION 4.7 REGULAR MEETINGS
The Executive Director and Board of Directors shall meet on the call of the Chair, or at
such other time or times as a majority of the Voting Members of the Board shall
determine. There shall be no fewer than two (2) regular meetings of the Board each
year. The Board, at its discretion, may meet by teleconference to the extent permitted by
law.
SECTION 4.8 NOTICE
At least five (5) days’ notice of the time and place of regular or special meetings of the
Board of Directors shall be given by the Executive Director, unless the Executive
Director consents to a shorter notice. For special meetings, such notice shall include the
purpose of the meeting.
SECTION 4.9 QUORUM
The quorum for meetings of IASHEP shall be the Executive Director and shall be a
majority of the Board of Directors members.
SECTION 4.10 MANNER OF ACTING
The Executive Directors and Board of Directors Members, voting where a quorum is
present, shall be the act of the Executive Director of the organization and shall be
entitled to one vote. The Executive Director may vote in person, by mail, by
teleconference, or electronic means to the extent permitted by law.
SECTION 4.11 COMPENSATION FOR BOARD MEMBERS
Board of Directors Members shall not receive any compensation for their services as
members of the Board of Directors, but the Executive Director and Board of Directors
Members may authorize payment by IASHEP of the expenses of the Executive Director
or Board of Directors members that are related to their official duties.
SECTION 4.12 PROCEDURE
The Board may adopt its own rules of procedure which shall not be contradictory to
these Bylaws.
ARTICLE V: COMMITTIES
1. Nominating Committee shall verify the membership, conflict of interest and
professional affiliation status of each nominee. Each year, the Nominating
Committee shall submit its slate for election of various IASHEP Committee
members and the and Board of Executive Directors Members for ratification of
the selection process.
2. Examination Committee which shall be appointed by the Executive Director and
approved by the IASHEP Board of Directors Members . The Executive Directors
Consultant(s), other designated employees shall serve on the committee without
vote. The Examination Committee is responsible for the development,
maintenance, administration, and review of the examinations and examination
procedures and for regularly conducting studies to ensure the validity of the
examinations.
3. Continuance of Certification Committee shall be appointed by the Executive
Director and approved by the Board of Directors Members. The Continuance of
Certification Committee shall be responsible for establishing Continuance of
Certification criteria and process and audit of Continuance of Certification
submissions.
4. Professional Development Committee shall be appointed by the Executive
Director and approved by the Board of Directors Members. The Professional
Development Committee shall be responsible for maintaining liaison with other
professional organizations, enhancement of the professional status of IASHEP
professional certifications, development of public relations, government relations
and marketing programs.
5. Professional Standards Committee shall be appointed by the Executive
Director and approved by the Board of Directors Members. The Professional
Standards Committee shall be responsible for setting educational and experience
standards for certification candidates, establishing and overseeing policies and
procedures related to evaluation of candidate qualifications, maintaining a Code
of Professional Conduct for certificate holders and promoting ethical practice.
6. The Executive Director may create additional committees, in addition to those
named in these Bylaws, and delegate to them such powers and duties as
deemed advisable.
7. Awards Committee; shall consist of at least five (5) Voting Members selected by
the Executive Director. The Committee Chair will be a current Board of Directors
member selected by the Executive Director. The Committee will recommend
nominees for scholarships or other awards to be conferred by IASHEP). Such
recommendations shall be in conformance with any guidelines established by the
Board for the various awards. The Committee may meet by teleconference.
8. Ad hoc committees and other working groups may be formed by the Executive
Director from time to time as may be required. Each shall have a definitive charge
as determined by the Executive Director and Board of Directors Members.
9. Executive Committee; The executive committee is a standing committee that
often acts as a steering of the full board. Functioning as a steering committee, the
executive committee prioritizes issues for the full board of directors to address.
Although the executive committee comprises senior-level leaders, the committee
members report to the IASHEP Executive Director / CEO. The executive
committee will have between three to seven members. In some corporations, the
board chair appoints the members of the executive committee, but, usually, the
board appoints the members.
10. By-Laws Committee; The bylaws committee is responsible for gathering all the
information necessary to draft the bylaws. Committee members commonly
research the bylaws of other nonprofit organizations in the area as well as
organizations that do the same type of work. This provides a benchmark for both
the industry and the region, giving the committee an idea of how other
organizations operate. The committee also gathers all existing organizational
policies and procedures for inclusion or reference in the bylaws. Where policies
don’t exist, the committee drafts wording to address the issue ahead of approval
by the board.
Getting Approval: The organization’s Board of Directors commonly approves the
bylaws by majority at an official board meeting that has a quorum of directors in
attendance. The bylaws committee circulates the bylaw draft ahead of the
meeting to give directors time to read it and ask questions. If the Board of
Directors require extensive changes or answers, the committee may meet to
compile its response and issue a new draft. The bylaws committee head is
typically a Board of Director member with a governance role, who tables the final
draft bylaws at the board meeting for acceptance. After the board approves the
bylaws, organizations commonly require presentation of the final version at a full
members’ meeting for ratification and adoption.
11. Ethics Committee; The Ethics committee is responsible in setting up the initial
guidelines and policies for behavior within IASHEP. The impetus for new or
revised rules may start with a conflict. The problems may arise from conflicts
between IASHEP Board of Directors and IASHEP members of the association.
The ethics committee then creates guidelines for various circumstances and
may step in as the arbiter of conflicts and find solutions that then can be
integrated into company policies.
While the ethics committee may create the initial set of rules and regulations to
govern the IASHEP association ethics, it also reviews those policies on a
regular basis and refines them when necessary. The committee may get input
from the Board of Directors or its members through surveys, employee hotlines
and questionnaires. The member use situations and circumstances to create
learning experiences from which they can determine other appropriate actions.
Finally, their role is to effectively communicate company ethics policies to the
entire company.
12.Government Liaison Committee; Committee; The Government Liaison
committee is responsible to coordinate and gather government support from one
another to enhance the business environment. Meetings will revolve among
committee organization locations on a quarterly basis. Representatives of the
committee are chosen by the Board of Directors and approved by the Executive
Director / CEO of IASHEP.
13.These individuals are empowered to speak as non-committal authorities in
offering guidance, crafting committee resolutions to enhance IASHEP
relationships, and serve as official liaisons for IASHEP. Any formal action must
be reviewed and approved by the Executive Director / CEO and the IASHEP
Board of Directors, although informative dialog and guidance are expected to be
significant function served. All non-confidential dialog will be made available as
Government Liaison Committee.
14.Professional Practice Committee; The Professional Practices Committee is a
policy and strategy recommending body that reports to the IASHEP Executive
Director / CEO and the Board of Directors. Its primary function is to review and
provide updates to Association Forum’s Professional Practice Statements and to
develop new statements.
The Professional Practice Committee:
• Is subdivided into task forces to work on revising and creating statements.
• Reviews Professional Practice Statements to determine if the statements
should be updated, retired or left as is.
• Revises those statements in need of updating by submitting a revised draft to
the Executive Director / CEO and to the Board of Directors for consideration.
• Develops new statements on issues/areas not currently addressed. This
requires drafting a scope statement for consideration by the IASHEP Executive
Director / CEO and the Board of Directors first and then once approved; the full
statement is drafted and submitted to the IASHEP Executive Director / CEO and
the Board of Directors for consideration.
• Reviews and develops professional practice statements containing inclusive
language and topics related to diversity & inclusion
15. Discipline & Appeals Committee By applying for certification or
recertification, IASHEP members recognize the authority of IASHEP to apply
the IASHEP Code of Ethics to those certified. If disciplinary actions are
recommended as a result of an ethics investigation, the accused will be
given full due process, including an appeal. A Certified IASHEP member may
be suspended or revoked for reason(s) deemed appropriate by IASHEP
including, but not limited to, the following:
a) Falsification of the certification application
b) Falsification of any information requested by IASHEP
c) Misrepresentation of certification status
d) Cheating (or reasonable evidence of intent to cheat) on the examination
e) The conviction or plea of guilty or plea of nolo contender to a felony in a
matter related to the practice of, or qualifications for, professional activity
f) Gross negligence or willful misconduct in the performance of professional
services, or other unethical or unprofessional conduct.
Procedures
• Complaints regarding possible ethics violations of IASHEP rules and
procedures a complaint must be submitted in writing to the IASHEP Executive
Director. The complaint must include the accuser’s name and contact
information. Individuals bringing complaints are not entitled to any relief or
damages by virtue of this process, although they will receive notice of the
actions taken.
• Complaints will undergo an administrative review of documentation by the
Disciplinary Committee of the IASHEP Board of Directors within 30 days of
receipt by NIASHEP Executive Director / CEO to determine if the alleged
action falls within the scope of disciplinary policy and warrants investigation
.
• The accused will be notified in writing of complaint within 14 days after the
administrative review. Further, in the absence of unusual circumstances, the
accused will receive the original complaint and documentation including the
name of the accuser.
• The accused will be given an opportunity to formally and in writing admit to or
refute the accusation in 30 days from letter date, thus assuring due process in
the review.
• The investigation may require procuring additional materials and interviews
with relevant people.
• If it is determined that there was a bona fide violation of ethics, the
consequences can range from a letter of reprimand with warning, requiring the
accused to complete an educational intervention on ethics, suspension, or
revocation of the certification. Complainant and the certificant will be notified
of the final decision of the Disciplinary Committee.
• Every effort will be made to reach a decision in a timely manner; however,
extended time may be needed to ensure full due process.
• Actions taken do not constitute enforcement of the law, although referral to
appropriate federal, state, or local government agencies may be made about
the conduct of the certificant in appropriate situations.
• IASHEP will publish suspensions and revocations on the website. Appeals
Policy
• An appeal procedure is available to any applicant (Applicant) or or IASHEP
member to contest any adverse decision affecting his/her examination
eligibility or status. Any individual who does not file a request for an appeal
within the required time limit shall waive the right to appeal.
16. International Committee The International Committee seeks to foster an
international community of safety, health and environmental professionals within
IASHEP; to provide forums in which to exchange ideas and make connections; to
encourage engagement with the international member and student community; to
develop relationships between IASHEP and other organizations outside the
United States with comparable goals and activities; and to assist the IASHEP
Executive Director / CEO and IASHEP Board of Directors by identifying and
recommending advocacy issues that involve IASHEP and cross national borders.
17.Student & Emerging Professional Committee In accordance with the
guidelines established for IASHEP Professional Committees, the Student and
Emerging Professionals Committee is made up of a minimum core of eight
students or recently graduated IASHEP members selected by the IASHEP
Executive Director / CEO and the IASHEP Board of Directors.
Students in AA, BA, MA, and PhD programs and recent graduates in safety,
health or environmental programs will be represented. Members serve a threeyear term and must be no more than five years beyond graduation from a degree
program. A board member will serve a three-year term as advisor in order to
provide continuity and guidance for the long-range goals of the committee.
The purpose of the Student and Emerging Professionals Committee is to serve
better the varied needs and concerns of student and emerging professional
members of the safety, health & environmental field and to encourage students
and colleagues to join IASHEP. The committee will disseminate information and
solicit participation from students and recent graduates from universities.
18. Committee on Intellectual Property; The Committee on Intellectual Property
(CIP) monitors and interprets copyright legislation for the benefit of IASHEP
various constituencies. In so doing, it seeks to offer educational programs and
opportunities for discussion and debate in response to copyright legislation that
effects IASHEP.
19.Committee on Diversity Practices The Committee on Diversity Practices
supports the development of global perspectives on art and visual culture. The
committee promotes safety, health & environmental professional and institutional
practices that deepen appreciation of the safety, health and environmental field.
To that end, the committee assesses and evaluates the development and
implementation of curricular innovation, new research methods, and hiring
practices that contribute to the realization of these goals.
SECTION 5.3 QUORUM
A majority of the Voting Members of any committee shall constitute a quorum.
SECTION 5.4 MEETINGS
Committees will meet at the direction of the Executive Director or on the call of the
respective Board of Directors Members or Committee Chairs.
SECTION 5.5 MANNER OF ACTING
The action of a majority of voting committee members present at a duly constituted
meeting shall be the act of the committee. Each Voting Member of a committee shall be
entitled to one (1) vote. Voting by mail, telephone, electronic mail, or facsimile will be
allowed.
ARTICLE VI: EXECUTIVE DIRECTOR
SECTION 6.1 DUTIES AND AUTHORITY
The Executive Director shall be the Chief Staff Officer and IASHEP shall have a
separate Secretary / Treasurer who reports to the Executive Director of IASHEP and is
an official member with a vote. The Executive Director shall carry out the policies of the
Board of Directors and the membership, shall cause to be kept all records of IASHEP,
and shall perform other duties as may be assigned by the Board of Directors and the
membership. The Executive Director shall have the authority to employ additional
subordinate employees and to terminate such employment.
ARTICLE VII: FISCAL YEAR
The fiscal year shall be From January 1 to December 31 of each year.
ARTICLE VIII: DISSOLUTION
The dissolution of IASHEP shall conform with the requirements of State of Arizona
corporate law and Section 501(c)(3) of the Internal Revenue Code, as amended. In case
of dissolution of IASHEP, the Executive Director and Board of Directors Members shall
authorize the payment of all indebtedness of IASHEP and arrange for the distribution of
the remaining assets to another tax-exempt, not-for-profit 501(c)(3) organization. No
member or elected Executive Director of IASHEP will participate or share in any
distribution of the assets of IASHEP. Upon its dissolution, none of the assets of
IASHEP) shall inure to the benefit of any individual.
ARTICLE IX: RULES OF ORDER
The rules contained in “Robert’s Rules of Order Newly Revised” shall govern IASHEP in
all cases in which they are applicable and in which they are not inconsistent with these
Bylaws.
ARTICLE X: INDEMNIFICATION
IASHEP shall indemnify each member of the Executive Director and the Board of
Directors Members for the defense of civil or criminal actions or proceedings as
hereinafter provided and notwithstanding any provision in these Bylaws, in a manner
determined by the Board and in a manner and to the extent permitted by applicable law.
IASHEP shall indemnify the Executive Director, Officers and Committees from and
against any and all judgments, fines, amounts paid in settlement, and reasonable
expenses, including attorneys’ fees, actually and necessarily incurred or imposed as a
result of such action or proceeding, or any appeal therein imposed upon or asserted
against him or her by reasons of being or having been such an Executive Director or
Board of Directors Member and acting within the scope of his or her official duties, but
only when the determination shall have been made judicially or in the manner
hereinafter provided, provided that he or she acted in good faith for a purpose which he
or she reasonably believed to be in the best interest of IASHEP and, in the case of a
criminal action or proceeding, in addition, had no reasonable cause to believe that his or
her conduct was unlawful.
This indemnification shall be made only if IASHEP shall be advised by its Board of
Directors acting (1) by a quorum consisting of Executive Director who is not a party to
such action or proceeding, or (2) if a quorum is not obtainable with due diligence, upon
the opinion in writing of independent legal counsel that the Board of Directors Member
or Officer has met the foregoing applicable standard of conduct. Every reference herein
to a member of the Board of Directors or Officer of IASHEP shall include every
Executive Director or Board of Directors Member thereof, or former Executive Director
or Board of Directors Member thereof.
To the extent permitted by law, IASHEP shall be entitled to purchase insurance for the
indemnification purposes set forth above.
ARTICLE XI: AMENDMENTS
IASHEP may adopt amendments to these Bylaws by two-thirds (2/3) vote of all
members eligible to vote who return a ballot. Any member may propose an amendment
to these Bylaws by letter addressed to the IASHEP Chair and submitted ninety (90)
days prior to any meeting of IASHEP. If such proposed amendments receive approval of
the majority of the members eligible to vote who are present at the IASHEP meeting, the
Secretary shall submit the proposed amendment to the entire membership by mail
ballot. A two-thirds (2/3) affirmative vote of all ballots returned within sixty (60) days after
the date of mailing shall be required for adoption.
ARTICLE XIl: FINANCIAL PROVISIONS
Section 1. Funds for the support of the Association may come from dues, conference
fees, and other sources as deemed appropriate and as approved by the Executive
Director and Board of Directors.
Section 2. The Executive Director shall prescribe the dollar amount and fee structure of
dues. Dues are collected on an annual basis in January of each year for current
members. Dues are also collected at the time of joining for new members.
Section 3. Any expenditure exceeding $1000 must have prior approval of at least two (2)
Board of Executive Directors members.
Section 4. Receipts and/or invoices for all expenditures shall be submitted to the
Executive Director / Treasurer in writing with adequate documentation.
Section 5. An ad hoc committee, appointed by the Executive Director and the Board of
Directors shall audit the Association’s financial records in advance of the annual general
business meeting and provide an oral report to the membership at that meeting.
NOTHING ELSE FOLLOWS